Privacy and data handling
Privacy Policy
NAKAJIMA SYOUJI CO., LTD handles personal information submitted through this website only for defined business, transaction, logistics, compliance, communication and security purposes.
Effective date: 2026-07-21
1. Company responsible for the data
- • NAKAJIMA SYOUJI CO., LTD (Nakajima Trade)
- • Japanese Corporate Number: 4011101073558
- • 1-29-3 Kita-Shinjuku, Shuken Heights 1F, Shinjuku-ku, Tokyo 169-0074, Japan
- • Privacy contact: info@nakajima-trade.com
2. Information we collect
- • Company, country or region, contact name, email address, telephone or WhatsApp details, website or social profile
- • Sales channel, requested products, quantities, budget, item lists, trade conditions and messages
- • Referral and campaign information, landing page, form page, session start time and advertising click identifiers when present
- • IP address, browser or device information and limited technical records used for default-language routing, security and abuse prevention
3. Purposes of use
- • Reviewing trade applications and responding to inquiries
- • Preparing quotations and managing procurement, payment, inspection, packing, export, logistics and related business communications
- • Selecting Japanese or English as the default language when the bare domain is opened
- • Company verification, legal compliance, fraud prevention and website security
- • Measuring website effectiveness using aggregated or anonymized information
4. Legal basis and choice
- • Depending on applicable law, processing is based on steps requested before a business transaction, performance of a transaction, legitimate interests in operating and securing the service, legal obligations, or consent where required
- • Required form fields are necessary for reviewing the inquiry. If they are not provided, we may be unable to respond or evaluate the request
- • We do not use automated decision-making that produces legal or similarly significant effects
5. Retention
- • Inquiry records and consent records: up to 3 years after the latest relevant communication or transaction review
- • Referral, attribution and website security logs: up to 12 months
- • Information may be retained longer where required by law, accounting, dispute resolution or the establishment and defense of legal claims; it will then be limited to that purpose
6. Sharing and international handling
- • We do not sell personal information
- • Information may be handled by service providers supporting hosting, email, IT security, payment, customs, carriers, warehouses, professional advisers or legal compliance, only to the extent necessary
- • Because the company is located in Japan and serves international customers, information submitted from another country is transmitted to and processed in Japan and may be handled in other countries where relevant service providers operate
- • Information may be disclosed when required by law or necessary to protect rights, safety and transaction integrity
7. Website storage and analytics
- • When the bare domain is opened, the server compares the request IP address with a locally stored Japan IP-range list. The routing code does not send the IP address to a geolocation provider and does not store the routing result
- • The website currently uses first-party session storage to retain referral and campaign information during the browser session
- • The site does not currently set advertising cookies. If external analytics or advertising technologies are introduced, this policy and the applicable consent controls will be updated before activation
- • Aggregated or anonymized information may be used to understand website performance
8. Your requests
- • Subject to applicable law, you may request access, correction, deletion, restriction or cessation of use of your personal information, and may withdraw consent where processing relies on consent
- • Send requests to info@nakajima-trade.com. We may need to verify identity and may retain information where legally required
- • You may also contact the competent data protection authority in your jurisdiction
9. Security and policy changes
- • We use access controls, limited retention, server-side validation and other reasonable safeguards appropriate to the information handled
- • This policy may be updated when services, technologies or legal requirements change. The effective date shown on this page will be revised
This policy describes the company’s current website practices. Specific legal rights and obligations may vary by jurisdiction.